[fgp-announce] Fwd: Sunday's GPVA meeting

[Dr. Christopher Fink]

Dear Virginia Greens,

As you know, this Sunday the 6th at 2pm is the continuation of our state 
party teleconference business meeting that we began two weeks ago. We 
expect to take no more than two hours to complete the meeting. Local 
reps, as before please let me know if your local will be represented by 
an alternate, who it is, and how to contact them. At the bottom of this 
email is the standard set of instructions for joining the call.

We will continue our agenda from last time. Specifically we will discuss 
our committee structure, the formation of a Political Response Team, an 
autumn GPVA Summit, and the use of Loomio.

Tamar and I have discussed, not just with each other but with several of 
you, how we might best go about resolving questions about our committee 
structure. We would like to suggest that each participant provide their 
own and/or their local's perspective or preferences on what standing 
committees we should have and what they should do. (Fredericksburg has 
already emailed all of us, providing a template for the kind of input we 
would be asking for.)

After this discussion, we would like to propose a resolution that a 
committee be elected to do two things. First, to gather information from 
the entire membership on priorities for our standing committees, 
probably using Loomio as suggested by Casey and Bryce. Then, the 
committee should formulate a proposed committee structure, including any 
needed bylaws changes, and with a clear formulation of their duties, and 
forward this proposal to the co-chairs to be placed on the agenda of our 
next business meeting. There should be a clear timeline for the 
committee to follow, not taking longer than six weeks or less from start 
to finish.

Nominations for the "committee on committees" could be taken within a 
very few days after Sunday's meeting, and Approval Voting can be done 
online using OpaVote to select the members from among the nominees. It 
would be especially nice to see local members who may not be local reps 
or state officers bringing fresh energy to the task. As a practical 
matter, it probably should not have too many people on it (<=5?) so that 
meetings are easy to schedule, and so that there aren't "too many cooks 
in the kitchen."

The Political Response Team is a separate notion that I hope we can 
address as well. This isn't so much a committee as it is a set of 
protocols for achieving timely political objectives, involving both 
state officers and local political liaisons. Anyway we can see what 
people think of the idea on Sunday.

Finally we will ask Tim to introduce the idea of the autumn summit, and 
hope to hash out a clear plan for it.

We are looking forward to hearing from as many people as possible on Sunday.

Thanks!

Here is the information on how to join in:

1. Dial into the meeting:
    Dial-in Number: (515) 739-1413 - United States
    Access Code: 999121
    International Dial-in Numbers: 
https://www.freeconferencecall.com/wall/bsidneysmith/#international

2. Join the meeting online:
    Online Meeting Link: https://join.freeconferencecall.com/bsidneysmith
    Online Meeting ID: bsidneysmith

Instructions:
At the scheduled date and time of the meeting, dial into the conference 
line. When prompted, enter the Access Code followed by the pound key.
To join the online meeting, click on the meeting link listed above and 
follow the prompts to join the meeting.
For 24/7 customer service please call 844-844-1322

IMPORTANT: While participating in the meeting remotely, it is critical 
that you mute your phone/microphone except when you are speaking. The 
background noise from a dozen phones and computers at once can make 
hearing anyone impossible. When you wish to speak, unmute and say, 
loudly and clearly, "[your name]--stack". The facilitator will add you 
to the list of people waiting to speak, and ask you to do so in the 
correct order. If you are joining by computer, you can also get on the 
stack using the chat function.

Let me know if you have any questions. Looking forward to seeing/hearing 
folks in a few days!

********************
B. Sidney Smith
GPVA, Co-chair
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://fredericksburg.vagreenparty.org/pipermail/fgp-announce/attachments/20170805/425d734e/attachment-0005.html>